7 Old but Extremely Effective Email Marketing Strategies

Author: Arun Pillai

Email marketing still tops as the most effective marketing channel to engage with the B2B audience. In a recent study by Marketing Sherpa, “email marketing continues as the leading channel in the overall marketing mix (71%)”. Another research report says email continues to top the ROI charts with $40 return for every dollar spent on email marketing.

7 Steps to Organize Your Email Marketing Efforts

Despite the wide usage of email marketing, many B2B marketers are still confused about ‘where’ and ‘how’ to start email marketing. The problem with most marketers is the lack of a systematic “plan of action”. And therefore, creating a “plan of action” would be the right place to start an email marketing plan.

Below are the seven cardinal rules for creating an effective email marketing plan:

1. Map & Track
2. Define Your Audience
3. Determine the Objective
4. Gather Engagement-worthy Content
5. Prepare an outline for your Goals
6. Determine Email Frequency
7. Your Ideal Email Marketing Timeline

1. Map & Track

In business, there’re all kinds of marketing plans to accomplish different business goals. An email marketing plan is not much different from them. It contains a detailed step-by-step process required to accomplish the marketing objective.

Email Marketing This tried and tested email marketing plan is the best for newbie marketers and experienced players. By following this plan, you’ll be on the right track towards creating your marketing wealth appropriately.

So, without wasting any more time, let’s discover the seven ways to create an effective email marketing plan for your business.

2. Define Your Audience

As Seth Godin, marketing guru puts it, “the key to failure is trying to please everyone.”

Many marketers make the mistake of creating a marketing plan without understanding the audience. Understanding your target audience helps to refine your communication, create compelling offers and enables you to personalize your marketing activities.

To understand your audience, first you need to look at your customer base. So, it’s recommended to spend some time analyzing, researching your best customers.

Here are the common steps to define your target audience:

• Find common traits about your best customer.
• Segment customers based on customer demographics, purchase history, title, industry or any other key element.
• Refine these segments by filtering them through a psychographic profiling process (profiling based on values, attitudes, interest, etc.).
• Find the preferred mode of communication used by your customers or prospects.
• Check out what your competitors are doing with their clients, and who they are.
• Find your audience online by listening to what people are saying in online channels. Use social listening tools to find the latest buzz from potential customers and pick clues from posts by competitors.
• Create personas based on all common attributes of the audience. This will help you to send relevant communication or offers to these segments.

Lesson: Not everyone is your customer. Developing a clear picture about your customer will help you to plan, strategize and personalize your email-marketing program.

3. Determine the Objective

After profiling your audience, you are now ready to move to the next stage, i.e. setting an objective for your email marketing. By setting the objective, you can get a concrete reason as to why you’re sending email messages to your audience.

The following set of questions will help discover the objective of your marketing:

Q1:      What is the objective of running email marketing?

Is it increase in the customer base, enhance brand loyalty or develop new markets? If you’ve multiple objectives then list it out on a timeline. Use measurable points as well.

Q2:      What’s in for me (audience)?

Step inside your customers’ shoes to answer this question. Find out what they want to hear from you.

Q3:      How can I engage with the audience?

What kind of messages will be relevant to the audience? How can you help them improve their business outcomes? What will they love to receive from you? How about a newsletter, an e-book or a case study?

Setting the objective will give you a broad outline of your entire email-marketing plan. It also helps you to keep track of your activities and keep them aligned to your overall business objective.

4. Gather Engagement-worthy Content

Your customers are inundated with all kinds of marketing, sales and educational content. And to gain their attention, you need unique, relevant or attractive content.

So, it’s recommended to create a repository of unique content. Here’s how you can build this content repository and use it create engagement:

• Reach your subscribers with the latest in business information. Let them be the first to know about new product releases, interesting business news, or special insights of the company, Give them special treatment so that they feel you’re communicating with them on a personal level.
• Provide useful information that will help alleviate any business problem or increase the efficiency of the system. Content through whitepapers, process charts, checklists, case studies, etc. as they will be relevant to your offer messages.
• Keep the content short and succinct. Always know that people have very limited attention span. Remove all the fluff and make it easy for recipients to pick the key points at a glance (like this document), and highlight key points hidden inside.

Speak to your audience in an increasingly personal and unique way. Avoid the typical corporate talk. Instead, inject some personality in your messages and campaigns.

5. Prepare an Outline for Your Goals

The next step in the marketing plan is to create short-term goals. Goals will guide your efforts and ensure that they are in-sync with your overall business objective. At this stage, it is advisable to spend some time brainstorming with your team.

While deciding on your goal, ensure that you cover these four things:

1. Note down all the goals
2. Find out how you’re going to achieve them
3. Set the timeline for all the goals
4. Learn to measure the outcome

Sample Email Marketing Goal-Sheet:

See How Your Goals Fit Our Email Marketing Planner

6. Determine Email Frequency

After creating the goal sheet calendar, it’s time to set up the frequency of mailing. Interval between email communications should be neither too short nor too long. Strike the right balance by understanding the expectation of your customer.

Various studies show that the best time to send email campaigns is Tuesday. But this should not be taken at face value, as many businesses often respond to mails on weekends.

Apart from figuring out the frequency of the email program, you should finalize the best time to send email messages. As a general practice, most campaigns are sent after the office rush hours.

Best way to figure out the best day and timing of message is through careful testing. Also, be aware of the different geographic zones of your subscribers. It makes sense to segment users by location while sending campaigns. Create a detailed email Marketing Calendar with timeline.

Now that you have a broad plan, it’s time to drill down into it. You can start finalizing your entire process by preparing an activity chart with a deadline.

7. Your Ideal Email Marketing Timeline:

The 7-Day* Plan:

Day 1:

Gather relevant topics to send in your email newsletter. Search for interesting graphics or images you can use in your newsletter.

Day 2:

Create an idea repository to store the latest news, interesting articles, snippets of the topic and other stories.

Day 3:

Design an email template for the newsletter.

Day 4:

Prepare a creative copy for the newsletter. Do a spam check to filter out any spam words in your copy. Also check for any typos or grammatical errors in your copy. If necessary, hire an experienced writer to create attention-worthy content.

Day 5:

Test your campaign for email rendering and delivery issues. Create free accounts for popular email clients to test your campaign.

Day 6:

Select a suitable campaign-sending platform to roll out the campaigns. Monitor the results of all campaigns to improve the response.

Day 7:

Roll out your newsletter/email campaign to the audience

*The numbering of days are symbolic. End-to-end campaign implementations take anywhere between 1-2 months

8. Review and Revise

Here’s a bonus tip:

Truer words have never been said! There’s always room for improvement in your plan. You can go back to it, add new elements that work, remove things that don’t. But analyze your options first. Business environments change and so do the preferences of the audience. Match your changes to keep the status quo balanced in your favor.

Want a personalized consultation? Get in touch with our data experts today and step up your email marketing game!